AGM1 Minutes

Wrington Cyber Reading Room

AGM - Tuesday, 4th October, 2005 in the Cyber Room at 7.30pm

Present: Andrew Densham (Chair), Richard Thorn, Rachel Bowers, Ian Parsons,
Janet Barnes, Iris Moss

1 Apologies - Ann Dale (indisposed), Rob Masding (prior engagement)

2 Election of Officers and Committee

The present membership of Andrew Densham - Chairman; Richard Thorn - Administrator (Hon. Secretary/Treasurer); Committee: Rachel Bowers, Ann Dale, Rob Masding, and Ian Parsons having indicated their willingness to continue, were unanimously re-elected

3 Minutes of AGM 2004 - as posted in JLR were approved and signed

4 Matters arising - none not arising elsewhere on the agenda

5 Report by Richard Thorn on sessions, costs, charges, accounts, membership:

Courses - Classes on Wednesday afternoons currently have between 6 - 7 participants, and the evening digital imaging have 5.

Financial statement - The auditor, David Marsh, had approved the accounts as between July, 2004 and June 2005, because the reduction in frequency of statements being sent out by Alliance & Leicester means he cannot reconcile after that date.

The £100 grant from the Fete Committee had been received and acknowledged with thanks. Most of this had been spent on the new Pixma photo printer. North Somerset pay their grant monies on production of invoices, and had so far reimbursed £684.97 for the 2 new PCs. The remainder of their grant was being used to buy the Netgear wireless modem/router, and Ian Parsons had submitted his invoice for this direct to North Somerset.

Technical matters – The broadband connection was now running on virtually all workstations, this service being funded by the parish council. It was now likely that Terry Yearsley would be using his own PC in the council committee room via the wireless broadband connection with the ISP Freenetname, through whom the domain name ‘wringtonpc.org.uk’ had been registered on behalf of the parish council, giving them e-mail addresses distinct from the cyber room which would use the mailbox allocated to the primary user name ‘lockejohn’ and password registered with Freenetname.

In August we had taken delivery of a high quality photocopy machine bought for £50 (part of the balance of the Fete Committee’s grant), and Georgie Bigg donated to us an excellent projector stand and portable screen. The September issue of the Village Journal carried an offer to any other voluntary group or society in the parish to make use of these facilities. With us supplying the copy paper, the charge would be 5p per sheet, as against a cost to us of 0.08p per sheet, with maintenance and toner replacement being free.

As a matter of policy, it had been agreed the parish council would pay 2p per copy, and the most likely users - Terry Yearsley, Georgie Bigg (parish plan co-ordinator, &c) and David Glynn (Chair, Planning sub-committee) - should have been given keys, but duplicates are proving difficult to have cut. It is felt advantageous for the cyber room to be seen as a more general resource for the community. It was AGREED to buy a combination padlock to obviate the need for keys.

6 Report by Ian Parsons on facilities and future needs foresaw no urgent issues

7 Comments by members of their experience of/suggestions for the cyber room - none

9 AOB - none

10 Date of next AGM - Tuesday, 10th October, 2006

There being no further business, the meeting closed at 8pm

Signed .................................................... Chairman ............................ Date


	Wrington Cyber Reading Room AGM - Tuesday, 4th October, 2005 in the Cyber Room at 7.30pm Present: Andrew Densham (Chair), Richard Thorn, Rachel Bowers, Ian Parsons, Janet Barnes, Iris Moss 1 Apologies - Ann Dale (indisposed), Rob Masding (prior engagement) 2 Election of Officers and Committee The present membership of Andrew Densham - Chairman; Richard Thorn - Administrator (Hon. Secretary/Treasurer); Committee: Rachel Bowers, Ann Dale, Rob Masding, and Ian Parsons having indicated their willingness to continue, were unanimously re-elected 3 Minutes of AGM 2004 - as posted in JLR were approved and signed 4 Matters arising - none not arising elsewhere on the agenda 5 Report by Richard Thorn on sessions, costs, charges, accounts, membership: Courses - Classes on Wednesday afternoons currently have between 6 - 7 participants, and the evening digital imaging have 5. Financial statement - The auditor, David Marsh, had approved the accounts as between July, 2004 and June 2005, because the reduction in frequency of statements being sent out by Alliance & Leicester means he cannot reconcile after that date. The £100 grant from the Fete Committee had been received and acknowledged with thanks. Most of this had been spent on the new Pixma photo printer. North Somerset pay their grant monies on production of invoices, and had so far reimbursed £684.97 for the 2 new PCs. The remainder of their grant was being used to buy the Netgear wireless modem/router, and Ian Parsons had submitted his invoice for this direct to North Somerset. Technical matters – The broadband connection was now running on virtually all workstations, this service being funded by the parish council. It was now likely that Terry Yearsley would be using his own PC in the council committee room via the wireless broadband connection with the ISP Freenetname, through whom the domain name ‘wringtonpc.org.uk’ had been registered on behalf of the parish council, giving them e-mail addresses distinct from the cyber room which would use the mailbox allocated to the primary user name ‘lockejohn’ and password registered with Freenetname. In August we had taken delivery of a high quality photocopy machine bought for £50 (part of the balance of the Fete Committee’s grant), and Georgie Bigg donated to us an excellent projector stand and portable screen. The September issue of the Village Journal carried an offer to any other voluntary group or society in the parish to make use of these facilities. With us supplying the copy paper, the charge would be 5p per sheet, as against a cost to us of 0.08p per sheet, with maintenance and toner replacement being free. As a matter of policy, it had been agreed the parish council would pay 2p per copy, and the most likely users - Terry Yearsley, Georgie Bigg (parish plan co-ordinator, &c) and David Glynn (Chair, Planning sub-committee) - should have been given keys, but duplicates are proving difficult to have cut. It is felt advantageous for the cyber room to be seen as a more general resource for the community. It was AGREED to buy a combination padlock to obviate the need for keys. 6 Report by Ian Parsons on facilities and future needs foresaw no urgent issues 7 Comments by members of their experience of/suggestions for the cyber room - none 9 AOB - none 10 Date of next AGM - Tuesday, 10th October, 2006 There being no further business, the meeting closed at 8pm Signed .................................................... Chairman ............................ Date